Cajal_meets_Lichtenstein_monochrome

Dutch
Neuroscience Meeting

Lunteren, The Netherlands • 11-12 June 2015

 

Information

To participate, you must:

1. Register

The first step is registration. Only after registration will you have access to your personal myDN2015 page, from which you will have access to a variety of additional information.

Members of the Organising Committee, session chairs and their speakers are already registered; please don't register again. If you have any questions, contact us -- we're here to help!

2. Submit an abstract (through your personal myDN2015 page)

  • mandatory, if you are a speaker (your session chair has provided you with information about this);
  • optional, for anyone else (these abstracts will be considered for inclusion in the Poster sessions; accepted abstracts will be listed here after 27 April 2015.

3. Select your attendance package (through your personal myDN2015 page)

Everyone must select an attendance package (when you will be present, whether you need a room, dinner, etc).

4. Pay (see the payment page)

That's the hard part, but remember that payment is fundamental for the organisation of this excellent meeting.

5. Get to Lunteren on time

We will be happy to welcome you to Lunteren next 11 & 12 June. Bring a smile and join one of the most interesting get-togethers in your area of research!


Language

The official language of the meeting, both for oral and poster presentations, is English.

Abstracts

The guidelines for the preparation of abstracts are the same for everyone. The guidelines shown below are also available through the abstract submission form. Abstracts are submitted exclusively through this website through your personal myDN2015 page after registration.

Title
The title must start in uppercase and continue in lowercase, except for conventional terms (ATP, DNA, NFκB, etc). Example:
   This title is written correctly
   This Title is Not Properly Written
   ALSO THIS TITLE IS WRONG

Authorship
If more than one author, underline your name (the presenting author, in whatever position you appear in the author list) and use commas to separate the names; do not use 'and' before the last author. Write first name(s) as initials and surname in full. If more than one affiliation, use sequential superscript numbers to identify each institution. Example:
  M. Rossi1, J. Doe2, F.C. Bloggs1,2
  1Dept Biomembranes, Golgi & Veratti Univ., Pavia, Italy
  2Dept Bioblast Analyses, Altmann Univ., Leipzig, Germany

Text
Keep the abstract text to within 2000 characters, spaces included (this is roughly equivalent to 250 words).


Speakers should submit an abstract for their presentation.
All other participants are strongly encouraged to submit an abstract for a poster presentation.

[8 May 2015] UPDATE:
Everyone who submitted an abstract for a poster presentation has now been contacted about the acceptance or rejection of the abstract—please check your e-mail... We look forward to welcoming you to Lunteren in June!


Posters

If your abstract is selected for a poster presentation, when preparing your poster please remember that the area available to you is 90 x 110 cm (width x height).

"Portrait" is fine poster should be PORTRAIT    poster should NOT be LANDSCAPE "Landscape" not...

Please ensure that the corresponding number is clearly indicated on the poster itself (check the poster lists). Your poster should be readable from a 2-metre distance; as a rough guideline, use a font size of 72 pts for your title, and a minimum of 28 pts for your text.

Posters must be mounted on the day of the presentation between 08:00 and the start of the first session of the day (9:50 on Thursday, and 09:00 on Friday). Since the room assigned to the Poster Sessions will also be used for other activities on Thursday morning, access will not always be possible (a note will be shown on the door). Posters should only be removed at the end of the day and before 08:00 of the following day (or by 16:00 on Friday, 12 June).

Master students

Master students are eligible to a registration voucher (free access to the meeting during the day of their presentation) if they submit an abstract between 20 April and 1 May (both days fully included). Abstracts submitted during this time frame will be evaluated by a committee and registrations vouchers will be awarded to the best abstracts. The results will be announced on 7 May. Please check this page!

[7 May 2015] UPDATE:
The organisers thank all the students who submitted an abstract for a poster presentation. Given the substantial amount of abstracts received, the evaluation of those covered by a "day pass" is taking a little longer than planned. Please be patient.

[8 May 2015] UPDATE:
It was with great pleasure that the Dutch Neuroscience Meeting received 43 abstracts for poster presentations from Master students across the country. Given the high quality of the abstracts, it is with regret that budget constraints prevent us from offering financial support to more students. As it is, after careful evaluation of all the abstracts, sixteen students have been awarded a "day pass" that will enable them to attend the metting for free and present their work.

All 43 students have now been contacted about their abstract submission -- please check your e-mail...

We look forward to welcoming you to Lunteren in June!


All speakers have already been 'pre-registered'. You are kindly requested to 1) check/complete the online registration (your session chair may have provided incomplete information) and 2) submit an abstract (speakers are kindly requested to do so as soon as possible). To complete these two steps, please access your myDN2015 page; you will need your e-mail address and a password. For your first access, please request a temporary password from the automated system: just click the "Lost, forgotten, or unknown password" link in the login page. If you need any clarifications, please contact us e-mail.

If you wish to register an accompanying person please contact us e-mail.


Presentation format

The format of your presentation (duration and discussion times) should have been communicated to you by your session chair. Presentations should be in English. Please remember that most people in your audience are not native English speakers - speak clearly (whether or not English is your native tongue) and not too fast.

Beamer equipment is available in all lecture rooms. Your session chair is in charge of the computer logistics. Room assistance is available during each session for additional help. Please contact your session chair or co-chair well in advance of the start of your session to arrange for a swift change of files between presentations. The organisers' suggestion to the moderators is for all presentation files to be collected on a single laptop.

For any questions, contact your direct session organiser (chair/moderator). If you need any clarifications, please contact us e-mail.


Reimbursements

If you are entitled to reimbursements, you can download a reimbursement form . Please fill in this form as requested and return it by mail to the meeting treasurer no later than 15 July 2015. Please pay particular attention when filling in your data; for reimbursement forms that are properly filled in, the organisation can ensure a swift bank transfer (most often in less than a month).

Note that the travel costs eligible for reimbursement are based on air fare APEX tourist class, 2nd class train fares, and local taxi costs; also, remember that the organisers need a copy of all your tickets.

The address of the meeting treasurer is:

Dr. Martien J.H. Kas Send an email
Department of Neuroscience and Pharmacology
Rudolf Magnus Institute of Neuroscience
UMC Utrecht – Stratenum 4.205
Universiteitsweg 100
3584 CG Utrecht
The Netherlands


All Session Organisers (Chairs) have already been 'pre-registered'. You are kindly requested to complete the online registration (regarding your attendance days, accommodation, meals, etc). To complete this step, please access your personal myDN2015 page; you will need your e-mail address and a password. For your first access, please request a temporary password from the automated system: just click the "Lost, forgotten, or unknown password" link in the login page. If you need any clarifications, please contact us e-mail.

If you wish to register an accompanying person please contact us e-mail.

Through your personal myDN2015 page you may also submit an abstract for a poster presentation.

In addition to the Instructions for Moderators that you received already (upon acceptance of your session proposal; this document is also available in your personal myDN2015 page), the Organising Committee provides the following suggestions in the hope that these will contribute to the successful development of your session and the meeting in general.

Your task at the meeting is to chair the session and oversee the computer logistics. A beamer is available during the session but you need to bring a laptop to complete the projection equipment. Room assistance will be available. The organisers strongly advise you to collect all the presentation files on a single laptop prior to your session. This will guarantee smooth exchange between the presentations.

Please ensure strict adherence to the schedule stated in the programme. This is crucial in order to enable participants interested in different subjects to move between different parallel sessions. Please understand that this is of the utmost importance and convey the concept to all your speakers.

Helpdesk

Doubts about something? Don't panic: if you need any help, we'll be happy to assist you. Don't worry!
Before the meeting, contact us by e-mail.

During the meeting, the registration desk is open as indicated below. At any other times, various members of the Organising Committee will also be able to provide you with helpful directions if you need them.

Registration Desk

At the meeting site, the registration desk will be open on:

  • Thursday, 11 June: 9:00-14:00 and 15:30-18:00
  • Friday, 12 June: 08:30-14:00


Remember that a lot of information about the status of your registration (attendance days, abstract submitted, etc) is available through your personal myDN2015 page.